SICV&GIS 2018

Hotel Accommodation

Hotel Reservation
All requests of accommodation must be addressed to:

International Congress Management
Housing Bureau:
OIC Travel srl – Societa` Unipersonale
Viale G. Matteotti, 7
50121 Florence, Italy
Tel. +39 055 5035370
Fax +39 055 570227
registrationicgs2020@oic.it

Hotel rooms can be reserved at negotiated rates through the intermediary of the official congress Housing Bureau OIC Travel.

If you are contacted by any other agency offering housing for the event in London, please note that these companies are not authorized to represent ICGS in any way, nor do they have access to the official room blocks or rates contracted by OIC Travel. 

We strongly recommend to proceed with extreme caution in communication with these unauthorized companies and we invite to avoid providing any personal information.

OIC Travel  is appointed as the sole authorized booking agent for the upcoming ICGS Congress in London from 6-8 February 2020.

The indicated rates and availabilities are only applicable for reservations received by 6th December 2019, after this date OIC Travel cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment on a “first come – first served basis”.; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Participants may proceed with the on-line reservation system

BOOK YOUR ROOM NOW

HOTELS Single occupancy
in € per room x night
Double occupancy
in € per room x night
Doubletree by Hilton London - Westminster
(walking distance)
0.6km far from the Congress Venue
€ 240,00 € 255,00
St. Ermins Hotel
(walking distance)
0.5km far from the Congress Venue
€ 275,00 € 290,00
Grange Wellington Hotel
(walking distance)
0.9km far from the Congress Venue
€ 205,00 € 220,00

The indicate rates are in Euro, per room per night including breakfast and VAT.

Exchange 1 £ = 1,138 € (February 2019). Room rates could be adjusted based on exchange rate fluctuation.

Agencies or companies in need for group reservations can ask for a specific hotel offer by contacting the official Housing Bureau OIC Travel to registrationicgs2020@oic.it

During the last period before the event not all the hotels may be available for bookings - check the list of available hotels into the on-line registration platform or through the official Housing Bureau OIC Travel.

To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.

TERMS OF PAYMENT

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

You can choose from the following payment methods:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC Travel srl – Societa` Unipersonale
Intesa Sanaolo s.p.a.
Viale Matteotti 20r, 50132 Florence, Italy
IT54 L030 6902 9011 0000 0007 066
BCITITM
Charges Bank transfers must not involve charges for the recipient
Important information The sender’s full name and congress ref. ICGS2020 must be clearly stated in the transfer order so that we can identify you for confirmation


Bank Transfer

As bank payments are not permitted through the online reservation platform, you will need to contact the official Housing Bureau OIC Travel asking for a personalised reservation offer. The copy of bank transaction must be sent together with the confiramtion of the offer.

CANCELLATIONS AND REFUNDS FOR INDIVIDUAL RESERVATIONS

Any change or cancellation in connection with hotel accommodation must be sent in writing to OIC Travel srl by Fax +39 055 570227 or by E-mail:  registrationicgs2020@oic.it

Hotels will not accept any change or cancellation directly.

  • Up and including 6 November 2019: only € 25,00 will be withheld for administrative charge
  • From 7 November to 6 January 2020: one night accommodation will be withheld as penalty charge
  • From 7 January 2020: no refund will be made for cancellations or last minute changes
  • No-shows and early departures: 100% of the foreseen total amount will be withheld as penalty charge.

The above cancellation policy applies to individual bookings only. For group reservations, a different policy will be applied and will be stated in the room reservation contract. 

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made.

All delegates are urged to take personal travel insurance.